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British Rubber & Polyurethane Products Association

Checklist for Incident and Investigation Reports

This checklist is intended as a guide and is not comprehensive. Be sure to establish at an early stage whether immediate action is needed. For example, it may be necessary to withdraw a machine or substance from use or stop an activity. The speed of response depends upon assessing relative risks and then deciding on priorities.

  • names of injured/ill employee(s)/witnesses/people early on the scene
  • condition of plant
  • substances in use or present
  • layout
  • place, time, conditions
  • injury/ill health/damage/process disruption
  • make use of cameras, sketches, measurement to record the undisturbed scene
  • what was being done at the time and what happened?
  • events leading up to the incident
  • any evidence linking case of ill health to work
  • competence, eg. what instructions and training were given before the event and how much experience in the job did the people involved (including managers and supervisors) have?
  • what were the established methods of work and procedures?
  • behaviour and actions of individuals
  • role of supervision and management
  • has something similar happened before?

These might include unsafe acts or conditions associated with:

  • premises
  • plant and substances
  • procedures
  • people

These might include:

  •  management or supervision failure
  • lack of competence
  • inadequate training
  • shortcomings in original design
  • inadequate performance standards set by firm
  • absence of a system for maintenance
  • assess/reassess the risk
  • question the adequacy of existing physical safeguards and work methods and discrepancies
  • reappraise the intended safeguards and work methods – do they satisfy the intentions of the company health and safety policy and do they meet the standards given in Rubber Industry Advisory Committee (RUBIAC) and other authoritative guidance?
  • compare the findings with the appropriate legal, industry and company standards

Determine action needed to prevent a recurrence

In deciding on the right course of action, think whether the outcome could have been more serious, what prevented this from happening and what might be needed to prevent a more serious outcome. Examples of action are:

  •  improve physical safeguards
  • provide and use local exhaust ventilation
  • use of mechanical handling aids
  • introduce better test and maintenance arrangements
  • improve work methods
  • provide and use personal protective equipment
  • make changes to supervision and training arrangements
  • review similar risks in other departments
  • set up a system to assess the risks from new plant and substances at the planning stage
  • review procedures involving contractors
  • update standards and policies
  • introduce monitoring and audit systems
  • what is the mechanism for prioritising recommended actions
  • what are the arrangements for implementing recommendations
  • what are the arrangements for following up actions
  • how is progress tracked
  • what happens if work is outstanding beyond the target date